Filming and Photography Application Form 

    CRFM Filming and Photography

    The following information is provided to individuals and companies seeking to film or take photos for commercial purposes at the Capital Region Farmers Market (CRFM) at EPIC in Canberra. Please read these guidelines and complete the below online form at least 7 days prior to your proposed filming date. Approval will take up to 5 days after your submission date.

    • 1. Approval Authority

      The authority to approve commercial filming or photography at the Capital Region Farmers Markets (CRFM) is given for filming productions of less than 5 people. All filming productions above this level will need to be referred to the CRFM management committee (the committee) for approval. The committee may delegate approval authority to other relevant staff, for consideration of special requirements. The approval can be granted following the completion of the application form with the provision of relevant information.

      2. News of the Day (electronic and print) - Exempt

      Television, print and online news of the day and current affairs will not be required to fill out a permit. However television and newspaper media should notify the CRFM Market Manager (Market Manager) prior to filming as a courtesy, to determine any special requirements, relevant management issues etc. The Market Manager will then apply the media guidelines as defined in the Media Policy.

      3. Stills Photography

      Stills photography which is associated with an advertising agency or is for advertising or other commercial use will require approval. All other still photography will not require approval but the guidelines surrounding intellectual property and use of stallholder images still apply.

      4. Acceptable commercial filming activities

      Commercial filming is acceptable if it portrays the area in a manner which is consistent with the objectives of this policy (including any conditions of approval) and the objectives of the CRFM (available on www.capitalregionfarmersmarket.com.au). Any variation from these objectives must be negotiated before approval is granted and be stated clearly in the conditions of approval.

      5. Notification period and process

      Seven days notice for Commercials, Production Films, Stills and Documentary production is required prior to the proposed commencement date. CRFM will require a brief rundown of the content and a filming schedule. If there is any doubt a full script may be requested. Notification should be made via the Market Manager. They will consult with the committee for large productions. The Market Manager or the Board will consult other relevant CRFM staff to ensure availability of the proposed venue and supervisory personnel and to identify any relevant site management issues.

      6. Stallholder / Customer permission

      This agreement provides permission to use the general venue of the Market in which to film. If filming or photographing of individual stallholders is to occur, individual permission must be sought from each stallholder. Stallholders reserve the right not to be filmed and retain all right over the intellectual property of their stall display and products. All standard Australian privacy conditions apply to the use of the images of customers that are identifiable in the images that are captured.

      7. Use of Brand / Logo

      The logo of the CRFM is subject to copyright usage law. The use or depiction of the actual CRFM branding or logo (rooster/apple and words) is subject to final approvals of the Market committee. If you do not wish for your footage to be approved, please do not capture or depict the logo or brand in any manner in your production.

      8. Filming and Photography Agreement

      The attached filming agreement must be completed by the parties concerned. Extra conditions of approval may be attached to this agreement such as those applied by EPIC Management. Following the completion of the approval form, the form must be submitted via email and permission will take up to 5 days to be granted

      9. Public Liability and Indemnity Insurance

      Public Liability Insurance It is advised that the party carrying out the photography or filming carry a minimum of $10,000,000 public liability, and is the sole responsibility of the applicant. Onsite filming will not be covered under the CRFM site usage insurance policy. Indemnity Insurance CRFM is not liable for any loss or injury incurred to the party carrying out the photography or filming in the Market. They should therefore carry indemnity insurance to cover themselves

      10. Provision of produced material

      The CRFM requests the provision of copies in print or digital format of any completed material including photographs and footage where appropriate.

      11. Acknowledgement

      All commercial filming and photography will be obliged to place the following in the credits, where credits are given and possible: Produced with the assistance of the Capital Region Farmers Market – a community project of the Rotary Club of Hall.

    • Contact Information

    • Filming and Photography Information

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    • Declaration

    • Please read the following declaration details below and acknowledge your agreement by ticking the checkbox at the bottom.

      I declare that (required):

      • All of the above information is true and correct;

      • I have read, understood and agree to observe the CRFM Filming and Photography Guidelines (above)